Extraction of Polish birth, marriage and death certificates is not possible via consular offices

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Obtaining the Registry Office documents – no more at the Consulate

In accordance with new Act Consular Law dated 25th of June 2015, form 1st of November 2015 Polish Consulates does not process applications to obtain copies of Polish vital statistics acts and certificates. The person interested in getting those documents should contact directly proper Polish Vital Statistics Acts Office. It is possible to use the assistance of a proxy, for example an employee of findpolishroots.com who personally submits an application to the Registry Office and sends the documents abroad.

Certificates about entries made in civil registers or about their lack,are issued at the request of a court or another state organ, a person who is the holder of the civil registration certificate, his or her ascendant, descendant, siblings, spouse or statutory representative. Copies of civil registration certificates and certificates concerning entries made in the civil registers or their lack, can also be issued at the request of other people who prove a legal interest in this and at the request of a social organization, if this is justified by statutory purposes of such and organization and when the public interest supports it.

On March 1, 2015 three new laws concerning the Registry Office, Identification Cards and Census Bureau were introduced (Prawo o aktach stanu cywilnego, Ustawa o Dowodach Osobistych, Ustawa o Ewidencji Ludności ) The new law regulates obtaining copies from the Registry Office (birth, marriage and other certificates). Under the new provisions copies of certificates can be issued at any Registry Office in Poland, regardless of where the event occurred. Upon notification the local office redirects the application to the appropriate office, where the certificate is entered in the main database (Baza Usług Stanu Cywilnego). Obtaining the copy is possible only for the certificates the have been already in the central registry.

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